VMCA Institutes and Academy 2024

Course code:25-SS-015
Dates:October 14-16, 2024 Alternate Course Dates
Meets:M, T, W 8:00AM to 6:30PM, 3 sessions
Location:The Westin Hotel
Fee: $750.00Fee Breakdown
Workshops:Workshop Listing

Description

In partnership with the International Institute for Municipal Clerks (IIMC) and the Virginia Municipal Clerks Association (VMCA), VCU Continuing and Professional Education offers a rigorous continuing education program for IIMC members and associate members.

The IIMC-approved Institutes and Academy program provides administrators who serve a Legislative Government Body (LGB) the tools required to make sure that public meetings, public records, elections and special projects operate smoothly. The IIMC will assign points to our Institute and Academy education contact hours (one point per two hours). You can use these pre-approved hours toward your Certified Municipal Clerk or Master Municipal Clerk credential designation. The IIMC refers to our program as the IIMC-approved Virginia Institute.

Program Tracks
We offer three tracks for current and aspiring municipal clerks.

Municipal Clerk Fundamentals Institute
Our Municipal Clerk Fundamentals Institute is for clerks new to the field or who have not previously attended an IIMC-approved institute. In this Institute, you will get a solid overview of the fundamental knowledge and foundational skills needed to be an effective municipal clerk.

Municipal Clerk Emerging Leaders Institute
This Institute builds on the foundation of the Municipal Clerk Fundamentals Institute. You will explore public administration, leadership, and management themes that strengthen your ability to perform the core duties of a municipal clerk.

Municipal Clerk Master Academy
The Municipal Clerk Master Academy is for seasoned municipal clerks who have earned the Certified Municipal Clerk (CMC) designation from the International Institute of Municipal Clerks. The Academy is an advanced educational program that includes a wide-range of public administration, leadership, and management sessions that prepare clerks to perform more complex municipal duties.

How will this work?
Clerks are invited to select and register for their program track and join us for in-person Institute and Academy sessions at The Westin Hotel. The hotel is conveniently located at 6631 W. Broad St. Richmond, VA 23230.

In addition to the main sessions, participants may register for optional Pre-Institute programs. Please note that additional registration fees are required to attend these pre-institute offerings which provide participants with the opportunity to earn additional education hours by arriving a day earlier than the scheduled Institutes and Academy sessions.

Participation
For in-person sessions, the IIMC requires that clerks sign in and out of each session to verify attendance.

Attendance
Clerks are encouraged to attend the full program. If that is not possible due to clerk-related duties or personal situations, continuing education hours may be earned for each session completed successfully. Each assessment link is sent only to clerks who fully attend the entire session. There are no registration fee credits nor continuing education hours (toward IIMC points) for partial attendance.

Online Assessments
We offer online assessments via FlexiQuiz.
To receive continuing education hours (toward IIMC points), you need to attend the full session and pass its corresponding assessment. The Institute Director will send assessment links to clerks who attend the entire session as verified via sign in and out sheets. You will have three opportunities to pass each assessment with a minimum score of 80%. Once you pass an assessment, a certificate is automatically issued for download and emailed to you for that session.
We recommend that clerks print and save electronic certificates for their records and IIMC credential applications.

Who Should Attend?
The VMCA Institutes and Academy are designed for municipal clerks and aspiring municipal clerks working in Virginia. Clerks from other states are welcome to participate, although laws regarding document retention, Freedom of Information Act, and Conflict of Interest laws may vary from state to state. If you have questions whether the VMCA Institutes and Academy would be beneficial to you, please contact ocpe@vcu.edu or (804) 828-1322 to explore your options.


Notes

Location and Accommodations:
The in-person program will be held at the The Westin Richmond (located in Reynolds Crossing). We have secured a block of rooms for your convenience. The hotel is offering a special group rate of $149 per night plus tax.

To make a reservation, please use the following link: Book your group rate for VMCA Institutes and Academy 2024

The deadline for booking rooms at the discounted rate is Monday, September 16, 2024. Please note that rooms are subject to availability, so we recommend booking early to ensure availability and the discounted rate. If you encounter any issues or have questions, please do not hesitate to contact the program manager, Shelly Schuetz at ssschuetz@vcu.edu

Cancellation Policy:
Cancellations received on or before September 6, 2024, will receive a refund of the registration fee minus an administrative fee of $100. Cancellations must be received via email at ocpe@vcu.edu. No refunds are given after September 13, 2024.
In the unlikely event that this program is cancelled or postponed due to insufficient enrollments or unforeseen circumstances, the university will fully refund registration fees, but cannot be held responsible for any other expenses, including change or cancellation charges to include but not limited to airlines, hotels, travel agencies, or other organizations.

Transfer Policy:
You may transfer your registration to a different person if requested in writing via email at ocpe@vcu.edu by September 27, 2024. The participant must meet all prerequisites or qualifications required by the program and complete an online registration.


Student/Participant Conduct:
Participants are subject to all university policies applicable to students, unless a specific university or VCU Continuing and Professional Education policy explicitly states otherwise. University policies governing students are available at https://vcu.public.doctract.com including:
Student Code of Conduct
Honor System and Standards of Academic Conduct
Preventing and Responding to Discrimination
Title IX Sexual Harassment Policy-Interim
Sex-Based Misconduct Policy-Interim
For Academic Accommodations, please visit https://ocpe.vcu.edu/courses/policies.html#accommodations

There are still openings remaining at this time.

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